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  #1  
Unread 03-26-2009, 12:30 PM
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Christy Christy is offline
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Default Sample contract for janitorial companies

Why do you need a cleaning contract?

Some contractors will start a new account with a “handshake.” However, it is best to have something in writing, detailing clearly the details of the arrangement.

Why? The office manager you are working with could leave and the new manager will not know what is and is not expected, things are forgotten, and some things changes. Any understanding that can be discussed can be put on paper; it’s just the professional way of handling things.

Below is a sample of an Agreement and Terms for a janitorial contract.

It’s rather simple but it covers almost all the bases. Moreover, in the very few times this contract has been needed in court for clarification of the basis or an arrangement, it prevailed.

Terminology

Try to avoid using the work “contract” in your terminology. It’s a legal term that makes most people take a deep breath and wonder what they may be getting into. And indeed, some contracts, even in the janitorial industry, are so complex that they do require a few deep breaths and time to understand. Refer to your contracts as “Agreement and Terms.” This sounds more comfortable, gentlemanly, and less threatening.

The Basics

Essentially, the agreement says you agree to do what you say you are going to do and how often you plan to do it. Your insurance information should be listed in the agreement. If you provide your own cleaning supplies but not hand soap, paper products, trash liners, etc., make sure it is clear.

The agreement states the monthly charge. But it should also clearly state when the customer will receive the monthly invoice and when payment is expected. To help your cash flow, many contractors bill at the start of the month, by the 1st or the 10th and expect payment by the end of the current month of service. If this is your policy, make sure it is listed in the agreement.

If you charge a finance charge for a late payment, definitely mention it in the agreement as well as the rate and when it takes affect. It’s often a good idea to have finance information printed on your invoice as well. States vary on the amount your finance charge can be so be sure you investigate this. A standard rate is 1.5% per month of the outstanding balance.

This agreement has a termination clause. The most frequent time a janitorial contract is presented in a court is when a customer does not adhere to the “30-day written termination clause.” Some contractors do not enforce this policy, even though it is listed in their agreement. Others are very strict about it and insist upon it.

Some contracts even ask that the customer give the contractor 30 – 60 days to correct any problems or is...

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Unread 04-28-2009, 08:28 AM
Windy Windy is offline
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Join Date: Apr 2009
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